Anyone who’s trying to work less and trying to get more done is frequently told to spend more time trying to accomplish their goals. However, this technique only works when time is used wisely. For instance, if you spend numerous hours reading a college textbook over and over, then that can be considered as wasted time, to some of us. It’s much wiser for you to use a highlighter to mark important information as you read or to take notes for studying purposes. Maximising time and getting more done on a daily basis requires you to think of better – and more efficient, ways to accomplish things.
Use Most of Your Time Constructively
When someone complains that they don’t have enough time to complete tasks at home, work or school, it’s typical because they’re engaging in non-productive activities, excessively. Here are a few activities that might burn up their time with each day:
- Keeping a mobile phone turned on to see texts and get calls.
- Having coffee on the seaside with your friends.
- Watching television, playing games or just spacing out.
- Checking email constantly.
- Becoming distracted by chores such as laundry or cleaning.
Creating a written schedule that includes spending only 5-10% of your time on fun or non-productive activities is an important way for you to use your time wisely.
Follow Parkinson’s Law about Time
Parkinson’s Law indicates that when there’s plenty of time to complete a task, then it usually takes the full amount of time available to get it done. However, when there’s a time crunch, people can find ways to get a job completed in a record amount of time. A good example of this is when someone watches a cooking show on television that requires a chef to prepare a recipe in only 25-minutes that usually would require an hour or more. To get tasks finished faster, an individual should:
- Set a timer for 45, 60 or 90 minutes and run it to completion before taking a break.
- Organise more substantial projects into smaller tasks to avoid feeling overwhelmed.
Manage Your Energy Carefully
People who unproductively burn up time also waste their energy by waiting until the last minute to complete a project. As using physical and mental energy wisely is especially important for difficult tasks, it’s important to note there are ways to conserve your energy such as:
- Avoiding procrastinating by starting – and completing, a project ahead of schedule.
- Dividing a project into easily manageable sections.
- Taking time off to rejuvenate periodically.
Have the Proper Equipment or Delegate the Work
By way of example, when someone tries to print something out with a printer that doesn’t have any ink, they’re wasting time and energy. Essentially what this means is start off by having the right equipment readily available to complete the task – including a workspace, sharpened pencils and a printer that has plenty of ink. Furthermore, it’s a waste of energy for someone to try to do something that’s beyond their skill set, so if the printer still doesn’t work despite replacing the ink cartridge, don’t spend hours trying to repair it, find a person who knows how to fix it quickly.
Give up Perfectionism
I’m guilty of being a perfectionist that’s why I keep a post-it note above my desk: “PERFECTIONISM IS AN ILLUSION”. In most cases, perfectionism isn’t necessary and continuing to work on a project to tweak it over and over again can be considered as a waste of valuable time, which could be spent on other productive tasks moving forward.